Privacy Policy Overview
Your privacy and data protection are priorities for our team
Introduction and Scope
This privacy policy explains how we collect, use, and protect your personal data when you use our website or contact our team.
We comply with the UK General Data Protection Regulation (GDPR) and take your privacy seriously.
Information We Collect
We collect personal data you provide to us, as well as information gathered automatically through cookies or similar technologies.
Information Provided Directly
- • Contact details such as your name, email address, or phone number
- • Details shared during consultations or enquiries with our team
- • Preferences, feedback, or other information you submit
- • Documents or files you choose to upload
- • Correspondence through our website forms
Information Collected Automatically
- • IP address and browser type
- • Device information and operating system
- • Website usage data, like pages visited
- • Cookies and similar tracking technologies
- • Time and date of visits
How We Use Your Data
Your data is used to provide services, respond to enquiries, improve our website, and ensure security and compliance.
- • Responding to your messages or requests
- • Arranging consultations and follow-up
- • Improving site functionality and user experience
- • Maintaining security and legal compliance
- • Conducting analytics and usage reviews
- • Sending updates or information you request
- • Managing your preferences and settings
Our commitment: We do not sell your data and only share it with trusted partners needed to deliver our services or comply with the law.
How We Share Data
Personal data may be shared with service providers, legal authorities, or where required for compliance and operations. We never sell your information.
Service Providers
We use external providers for web hosting, analytics, and communication tools. All partners are required to protect your data.
Legal Obligations
We may share data when required by law, regulation, or legal process.
Anonymous Statistics
Aggregated, non-identifiable data may be used for analysis or reporting.
Your Rights and Choices
You have rights to access, correct, delete, or object to the use of your personal information. Contact us to exercise these rights.
- • Request a copy of your personal data
- • Ask us to correct your information
- • Request deletion of your data
- • Request your data in a portable format
- • Object to specific uses of your data
- • Request to limit processing activities
To make a request or ask questions, please contact our privacy team by email or form.
How We Protect Your Data
We use technical and organisational measures to safeguard your information against loss, misuse, or unauthorised access.
Technical Safeguards
- • Data encryption in storage and transit
- • Regular system and security audits
- • Access controls and authentication protocols
- • Firewall and malware protection
Organisational Measures
- • Staff training on data protection
- • Confidentiality agreements with partners
- • Clear internal data handling policies
- • Regular privacy reviews and updates
How Long We Keep Data
We retain personal data only as long as necessary for the purposes described or as required by law.
- • Kept during active use or as required
- • Retained for service improvement
- • Stored to address follow-up needs
- • Kept for compliance and audits
- • Used with consent and can be removed
Contact us to request deletion or details about retention.
International Data Transfers
If data is transferred outside the UK, we ensure appropriate safeguards are in place to protect your information.
- • Adequacy decisions for approved countries
- • Standard contractual clauses used
- • Safeguards for processors outside UK
- • Contact us for more information
Cookies and Similar Technologies
We use cookies for essential site functions, analytics, and user preferences. Manage your settings at any time.
Types of Cookies
- • Needed for site functionality
- • Track site use and performance
- • Remember your preferences
- • Support enhanced features
See our Cookie Policy for details or to manage preferences.
Policy Updates and Changes
We may update this privacy policy. Any changes will be posted on this page with a new effective date.
- • Website notification of updates
- • Email notice if required
- • Updated date at the top of policy
- • Contact us for previous versions
Check back regularly to stay informed.
Contact About Privacy
For privacy questions or requests, please contact our team below.
vrinaloexis
45-47 Clerkenwell Green, London, EC1R 0EB United Kingdom
Phone: +44(0)8308648924
Email: content@vrinaloexis.com
Policy last updated 5 September 2025
Policy effective from 5 September 2025